Adding a DBS number

Adding a DBS number

Through the Document tab
  1. Click on  Staff in the sidebar.
  2. Click on the name of the staff member to be taken to their profile.
  3. Click on Documents in the sidebar.
  4. Click on the  icon in the top right to add a document.
  5. Select DBS Number as the Document Type.
  6. Fill out the Certificate Issue Date, Certificate Expiry Date, the Number, and any additional Comments. 
  7. Check the box next to Registered for Update Service if this staff member is subscribed to the DBS Update Service.
  8. Check the box next to Staff Consent Granted if this staff member has given consent for your company to check their certificate online. 
  9. If both Registered for Update Service and Staff Consent Granted are ticked, you can fill in the due date for the next DBS update, when it was last checked, and any additional comments. 
  10. Click Save.
Through the Profile tab
  1. Click on  Staff in the sidebar.
  2. Click on the name of the staff member to be taken to their profile.
  3. Click on the DBS Number field in the Profile tab. This will bring up a pop-up window.
  4. Fill out the Certificate Issue Date, Certificate Expiry Date, the Number, and any additional Comments. 
  5. Check the box next to Registered for Update Service if this staff member is subscribed to the DBS Update Service.
  6. Check the box next to Staff Consent Granted if this staff member has given consent for your company to check their certificate online. 
  7. If both Registered for Update Service and Staff Consent Granted are ticked, you can fill in the due date for the next DBS update, when it was last checked, and any additional comments. 
  8. Click Save.
Upcoming expiry dates for DBS documents appear in the Notifications section of the Dashboard.

    • Related Articles

    • Customising DBS reminders

      In the Documents page of the Staff Profile, you can upload a staff member’s DBS number. Doing this will prompt you to input information on when the certificate was issued, and when it will expire. When the certificate is about to expire the system ...

    • Manually adding entitlement

      Though the system can create a number of entitlement years automatically using information filled into the system, it will only do so for the current year, and the four years following (assuming they don’t have a set leave date). Additional ...

    • Adding a staff member

      Adding a staff member manually Click on Staff in the sidebar. Click on the icon in the top right. Fill out the relevant information in each tab of the Staff Profile. At the very least you should enter the staff member's First Name, Last Name, Date of ...

    • Adding a child

      Adding a child manually Click on Children in the sidebar. Click on the icon in the top right. Fill out the relevant information in each tab of the child profile. At the very least, you should enter the child’s First Name, Last Name, Legal Gender, ...

    • Adding an opening balance

      Parents may owe your nursery a payment, or they may have accrued credit, before they’ve been added to eymanage. To account for this, you can add an opening balance to the child profile. Click on Children in the sidebar. Click on a child’s name to ...