Adding a DBS number

Adding a DBS number

Through the Document tab

  1. Click on  Employees in the sidebar.
  2. Click on the name of the employee to be taken to their profile.
  3. Click on Documents in the sidebar.
  4. Click on the  icon in the top right to add a document.
  5. Select DBS Number as the Document Type.
  6. Fill out the Certificate Issue Date, Certificate Expiry Date, the Number, and any additional Comments. 
  7. Check the box next to Registered for Update Service if this employee is subscribed to the DBS Update Service.
  8. Check the box next to Employee Consent Granted if this staff member has given consent for your company to check their certificate online. 
  9. If both Registered for Update Service and Employee Consent Granted are ticked, you can fill in the due date for the next DBS update, when it was last checked, and any additional comments. 
  10. Click Save.

Through the Profile tab

  1. Click on  Employees in the sidebar.
  2. Click on the name of the employee to be taken to their profile.
  3. Click on the DBS Number field in the Profile tab. This will bring up a pop-up window.
  4. Fill out the Certificate Issue Date, Certificate Expiry Date, the Number, and any additional Comments. 
  5. Check the box next to Registered for Update Service if this employee is subscribed to the DBS Update Service.
  6. Check the box next to Employee Consent Granted if this staff member has given consent for your company to check their certificate online. 
  7. If both Registered for Update Service and Employee Consent Granted are ticked, you can fill in the due date for the next DBS update, when it was last checked, and any additional comments. 
  8. Click Save.
NotesUpcoming expiry dates for DBS documents appear in the Notifications section of the Dashboard.

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