Children's Attendance Summary
With the Children's Attendance Summary, you're able to see a report of child attendance across all rooms at the nursery. This makes it easier for customers to identify patterns of low or irregular attendance, so they can be quickly addressed. This summary uses data from both eymanage and eylog to generate this report, including the child scheduling screen and child register.
You can find the report by going to 
in the sidebar and clicking on Children's Attendance Summary.
Understanding the summary
When you arrive on the summary page, the filters will be set by default to display child attendance for all rooms, across the previous month. Along the top of the screen are the table headings, which include all the nursery's operational days throughout the month. Each of the rooms will be in minimised form and will only display the number of scheduled and attended sessions for the whole room. Click on a room name to expand it and see more details.
In the expanded room table, you'll see a list of all children who are assigned to this room along the left. The Children's Attendance Summary groups children based on their current room, as seen on the child profile, without taking into account room movements or the room being used for the scheduled session.
Clicking on a child's name will take you straight to their scheduling screen. Next to each name, you'll see their attendance across the date range set in the filters. By clicking Previous and Next you can see the data from before and after this period.
The icons shown under each day indicate the child's attendance status for that day. Hovering your cursor over one of these icons will show you more details for that day. You can check what each icon on the table represents by hovering over the 
icon.
Under the Attended column, this indicates that the child has attended the nursery, with or without a scheduled session.
At the bottom of each room table, you'll see a row called Daily Attendance %. This displays the day-by-day attendance rate for the room as a percentage. The Overall Attendance % at the bottom of the screen displays the attendance rate across the whole nursery. Children without a session booked on that day are not included in any calculations.
Using the filters
You can use the fields at the top of the screen to change what data is displayed on the summary table.
Clicking on the Date Range will bring up a calendar that allows you to select the time period you want to view on this screen.
The Room/Child Name will allow you to narrow down the data to concentrate only on specific rooms or children. When you click on this field, you will see a list of all the rooms at the nursery. Unchecking the box next to a room will remove it from the summary. If you want to specify particular children to include or exclude from the summary, click on the arrow (
) next to a room to bring up a list of all children who are currently assigned to it. Click the box next to a child's name to remove them. The list of children will correspond with the date range, so any children formerly-active children will be shown, even if they have now left the nursery.
From the Absence Type field, you can select what absence types (Holiday, Sickness, Absent, Nursery Closure, Unknown) you want to appear on the summary. Disabling an absence type will remove its corresponding icon from the table.
The Attendance % (Days) field allows you to filter the summary according to the child's daily attendance rate. Click on the drop-down menu to indicate the percentage range, type the value into the field below, then click Apply. For example, if you want to see all children who have had at least one absence within your date range, you would select Less than (<) from the first field, and type 100 into the second field.
The Attendance Exceptions field allows you to add or remove markers for Absences, Extra Time, and Missed Time from the summary. Absences refer to all instances where a child has failed to sign in for a scheduled session, including unknown absences. Extra Time refers to any instance where a child has stayed for a longer period than scheduled. Missed Time refer to any instance when a child stayed for shorter period than scheduled, including any unreported absences. On the table, extra or missed time is marked with a blue dot on the Attended or Unknown icon. Hovering over this icon will show how many minutes under or over the child has gone (i.e. - 30 mins / + 25 mins). A Buffer period can be set in the corresponding field, and any times that fall within this buffer will not count as Extra or Missed.
Clicking Reset Filter will return all fields to the default setting. Clicking View will apply your filters to the summary.
The four options that exist beneath the filters allow you to add or remove columns that provide additional information:
- Attendance % (Days) is enabled by default. This will show what percentage of days the child has attended scheduled sessions at the nursery. The calculation for this is (Days Attended / Days Booked) * 100.
- Attendance % (Hours) displays the percentage of hours that the child has attended compared to their booked hours. The calculation for this is (Hours Attended / Hours Booked) * 100.
- The Extra Time field displays the total minutes of extra time that the child has accrued over the date range.
- The Missed Time fields display the total minutes of missed time that the child has accrued over the date range.
Finally, the Export CSV button allows you to download data from the Children's Attendance Summary in the form of a .csv file, according to how you have currently set your filters.
What if I have eymanage but not eylog?
Customers who take eymanage without eylog will still be able to use the attendance summary, but since there is no data available from the eylog child register, the report will be missing some data.
You WILL see
- When a child has been scheduled
- When a child is absent
You WILL NOT see
- When a child has signed in and out of the nursery.
- The Attendance % (Days), Attendance % (Hours), Extra Time and Missed Time fields.