Creating and filling out reports

Creating and filling out reports



Reports are a way for parents to see how a child is progressing. You have a choice between Summative and Transition reports. Transition reports are much like Summative reports, except that they give more of a sense of how a child has progressed since starting at the nursery, and so are useful if a child is moving to a another nursery/starting school and you'd like to share their progress with the new setting.

Reports have to be created on the web version, usually by a manager, but can be edited on either the web or the practitioner app. When a report has been filled out, it can be published to parents. Parents are able to review the report and Complete it to confirm they've seen it.

Creating a report

  1. On the web version, click on  Children in the sidebar.
  2. Click on a child to bring up their profile.
  3. Click on Reports.
  4. Click on the Add button in the top left.
  5. Under Select Report Type, choose between Summative (EYFS 2012), Transition (EYFS 2012), Custom Report or Transition Custom Report.
  6. If you select a custom report, under Select Template choose a report template.
  7. Choose a Name and Date for the report.
  8. Click Start Report.

Filling out a report on the practitioner app

  1. On the practitioner app, log in as a practitioner to see the list of children you have access to.
  2. Tap a child’s picture to select them.
  3. Tap the  Reports icon at the top.
  4. Tap a report to edit it.
  5. Fill out the report.
  6. In the framework section of the report, areas and aspects are automatically filled in with assessment levels according to details from observations. These can be edited. 
  7. Tap Save to save it as a draft, or Submit for Review for a manager to view and publish to parents.

Filling out a report on the web version

  1. On the web version, click on  Children in the sidebar.
  2. Click on a child to bring up their profile.
  3. Click on Reports.
  4. Click on the name of the report to open it.
  5. Fill out the report.
  6. In the framework section of the report, areas and aspects are automatically filled in with assessment levels according to details from observations. These can be edited. 
  7. Click Save as Draft, or Submit for Review for a manager to view and publish to parents.
Notes
Practitioners with the Reports Publisher permission ticked on their profile will be able to Publish reports directly to the child's parent. 

Creating multiple reports at once

If you need to fill out reports for multiple children, you have the option of starting them all at once on the eylog web system.
  1. Click on  Reports in the sidebar.
  2. Click on the Add button in the top left.
  3. Select which Group of children you want the report for. 
  4. Select a Report Type. 
  5. Click on the Select Child field to bring up a list of children in your chosen group. Click on the names to select them.
  6. Choose a Name and Date for the report.
  7. Click Start Report.
  8. A report will be created for each of the children you chose.

Filling out the two year report

The two year report is a report that is automatically generated for a child once they reach the right age. You can alter which age this is in settings – generally, between 24 to 36 months. The two year report is very similar to the standard summative report, with a few minor differences: some of the field names are slightly different and you can’t hide sections. 
  1. Log in as a practitioner to see the list of children you have access to.
  2. Click on a child’s picture to select them.
  3. Click the Reports icon at the top.
  4. Click on a 2 Year Progress Check Report to fill it out.
  5. Click Edit to add text to a field. Certain fields can only be edited by parents.
  6. Click on Save to save it as a draft, or Submit for Review for a manager to view and publish to parents.

Completing reports

Generally, parents are the ones who complete reports, but managers can also mark reports as complete on the web system on behalf of parents.
  1. Click on  Children in the sidebar.
  2. Click on a child to bring up their profile.
  3. Click on Reports.
  4. Click on the name of the report that’s Pending Parent Review to open it.
  5. Click Submit to Complete.

Reverting a report to draft

When a report is Complete or Pending Parent Review, it can't be edited. If you need to make edits, a manager can revert a report to a draft.
  1. Click on  Children in the sidebar.
  2. Click on a child to bring up their profile.
  3. Click on Reports.
  4. Click on the name of a report to open it.
  5. Click Change to Draft.

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