Creating payments

Payments received from parents can be added to the system and allocated to invoices. This helps you keep track of how much parents have paid, and how much is still owed. You can only allocate payments to approved invoices.

Creating payments for individual invoices

1. Click on  Children in the sidebar.
   
2. Click on a child's name to bring up their profile.
   
3. Click on the Invoices tab on the left.
   
4. Click on the invoice to view it.
   
5. Underneath the invoice preview is a section called Receive a Payment, which allows you to enter details of how much has been paid. This is set to the full invoice amount by default. Make changes to these fields where necessary.
   
6. Click Add Payment.
   
7. If the invoice has been paid in full, the Receive a Payment section will disappear and the invoice will be marked as Paid.

Creating payments through the Payments screen

The advantage to creating payments through the Payments screen is that you can allocate a payment to multiple invoices.

1. Click on eymanage > Payments in the sidebar.
2. Click Create Payment in the top right.
3. Choose which children this payment is for from the field on top. 
4. Fill in the rest of the fields.
5. Click Save & Allocate.
6. You will see a list of outstanding invoices. Enter the amount paid to each invoice in the box under Allocated Amount. 
7. If a parent has overpaid, you can allocate the remaining money as a Payment on Account.
8. Click Allocate Payment when you’re done.

If you have automatic allocation turned on in Invoice settings, you will be given the option to allocate the payments automatically, starting with the oldest outstanding invoice.

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