Creating rooms/groups

Rooms/Groups represent the physical rooms you have in a nursery. Sessions are booked in rooms, and staff/child ratios are calculated on a room-by-room basis.

Creating a room

1. In the top right click on  > System Settings.
2. Click on Rooms/Groups on the left.
3. Click the  icon in the top left to add a new room/group.
4. Click on Upload Photo to select a photo for this room, if you desire.
5. Give the room a Name and Description.
6. Enter the lower and upper age ranges (in months) for children in this room in Age Group Lower and Age Group Upper.
7. Enter the maximum number of children this room can hold in Capacity. 
8. Choose a Colour for this room from the colour picker.
9. Select which children and staff this room is assigned to by clicking on the Select Child and Select Staff fields.
10. Ticking Used for children sessions ensures that this session is included in Occupancy, and in occupancy reports.
    
11. Ticking Excluded from Automatic Room Changes will mean that, even if Automatic Room Movement is turned on, the children in this room won't change rooms when they reach a certain age.
12. Click Save.

To create rooms/groups for all nurseries, go to  > Global Settings, then continue from Step 2.

Deleting a room

1. In the top right click on  > System Settings.
2. Click on Rooms/Groups on the left.
   
3. Click on the  icon beneath a room's name to delete it.
   
4. Type DELETE into the pop-up window.
   
5. Click Delete.
   

Only Company Admins are able to delete rooms.

Excluding rooms from Automatic Room Movement

When Automatic Room Movement is enabled, children will automatically change rooms once they've aged out of their current room. If you don't want this to happen in specific cases, you can exclude certain rooms from automatic movement, so that children will stay in that room even when they are aged out of different rooms.

This feature is intended for special rooms, like after-school clubs, which children may be a part of in addition to their main nursery room. 

To exclude a room from automatic room movement:

1. In the top right click on  > System Settings.
2. Click on Rooms/Groups on the left.
   
3. Click on the  icon next to the room you want to edit.
   
4. Check the box next to Excluded from Automatic Room Changes.
   
5. Click Update.

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