You can create and customise multiple terms for your setting, with different start/finish dates, funding rates, and holidays. Funding can only be applied within term dates. Terms are assigned to children individually, and multiple terms can be assigned for each academic year.
- In the top right, go to > System Settings.
- Click on Terms/Funding on the left.
- Click on the button in the top right to create a new term.
- Give the term a Name and Description.
- Choose what Year this term is for.
- Choose the Funding Eligible Date. This is the latest a child can have their birthday to still be eligible for this term/rate.
- Choose the Start and Finish Date for this term. These cannot overlap with dates for other terms you have created.
- Choose an option for Funding Entitlement for Partial Weeks:
- Full Week: If there is a partial week included in the term dates, funding entitlement will be the same as if it were a full week.
- Pro Rata: If there is a partial week included in the term dates, funding entitlement will be adjusted relative to the number of term days within that week.
- Enter the Start Dates and Finish Dates of all holidays that occur within the term period under Term Holidays. No funding applies during these dates.
- Choose the Colour for this term. On the Children page, children will be highlighted the colour of the term, and term holidays will appear as this colour in the calendar.
- Choose in which months this term runs in the Term Months field.
- Fill out the funding rates for your Local Authority.
- Fill out the funding rates that you will use when calculating funding For Invoices if funding allocation is As per funding rates.
- Fill in the EYPP Rate (£/hour). This applies to universal entitlement only.
- Fill in the rates for Deprivation supplements for different bands (£/hour). These apply to universal and extended entitlement for three/four-year-olds.
- Click Save.