Customising funding settings

Customising funding settings



You can use funding settings to determine how child funding works in relation to session scheduling and term times.
  1. In the top right, go to  > System Settings.
  2. Click on Terms/Funding on the left.
  3. Click on Funding Settings in the top right.
  4. In the pop-up, fill out Max funded Hours/Week for Universal Entitlement, Extended Entitlement. This will limit how much funding you can allocate to children on their profiles.
  5. Fill out Maximum Funded Hours/Day.
  6. Only if you have invoices set to Equally Spread in Invoice Settings, you can select an option for Funding Calculation:
    1. As per weekly funding hours:  This means funding will be calculated based on the sample week used in calculating Equally Spread invoices. Weekly Funded Hours * Calculation Factor = Monthly Funding Reduction.
    2. As per average of academic year: This calculates funding based on the total funding allocation for the academic year, split equally across the months.
  7. Select an option for Funding Allocation on the invoice:
    1. As per sessions: This means that funding will be allocated on a session-by-session basis. 
    2. As per funding rates: This means funding will be allocated on a per-hour basis, according to the funding rate (for invoices) assigned to terms. Selecting this also lets you choose between Funding Rate As Per Actuals (meaning rates are applied term by term), and As Per Average (meaning rates are applied as an average of all terms in the academic year).
    3. Average of actual sessions: This means funding will be allocated based on the total price of all sessions for the week.
  8. Tick the box next to the options you want:
    1. Funding Applicable on Weekend: This option allows weekend sessions to receive funding.
    2. Round Off Entitlement: Checking this option means entitlement should always be rounded to the nearest whole number.
    3. Enable Extra Sessions: Checking this option gives you the ability to mark a session as ‘Extra’, meaning it won’t be funded. 
    4. Apply Discount to Funding Rate: Checking this option applies a discount (as established on the child profile) to the funding rate.
  9. Click Update Settings.

    • Related Articles

    • Global settings vs. system settings

      If you have access to both Global Settings and System Settings, you may notice that a lot of options appear in both. For example, you can create tags, edit email templates, customise events and documents and more, in both Global Settings and System ...

    • Updating funding allocation

      You can check how funding hours have been allocated in the Funding section of a child’s profile, and even make changes where necessary. Click on Children in the sidebar. Click on the name of the child to be taken to their profile. Click on the ...

    • Allocating funding to multiple children

      From System Settings, you're able to view all children's funding allocation for each term and edit them using bulk actions. Allocating funding In the top right, click on > System Settings. Click on Terms/Funding. Click on the icon next to a term to ...

    • Allocating funding to individual children

      Click on Children in the sidebar. Click on the name of the child to be taken to their profile. Click on the Funding tab on the left. Click on the icon in the top right to add new Funding Details. Choose which Year this is for. Choose a Term within ...

    • Invoice settings for a nursery branch

      You’re able to edit how invoices function on the system through Invoice Settings. The Invoice Settings you assign for a nursery branch are the default for any children added to that branch. Unlike individual invoice settings, branch invoice settings ...