eymanage: Scheduling sessions for children

eymanage: Scheduling sessions for children

Once you’ve added children and staff, set up session types and products/services, you can start scheduling sessions for children. You can find the calendar of scheduled sessions in the Child Scheduling section of the child profile.

Scheduling sessions for children
  1. Go to the  Children page.
  2. Click on the name of the child to be taken to their profile.
  3. Click on Child Scheduling in the sidebar.
  4. Here, you can see the child’s schedule for the week. You can switch between month, week, and day views by clicking on the corresponding buttons in the top right (you cannot book sessions from the month or day views). Move between dates by clicking on the arrows in the top left.
  5. Click on a time under one of the days to book a session for that day.
  6. Fill out the details of the session in the pop-up window. The essential fields are:
    1. Room: Select which room the child is assigned to for this session. By default, this will be the child’s Current Room from their Profile screen.
    2. Session Type: Select the Session Type. This determines the session’s start time and finish time, rate type, overall rate, and other settings.
    3. Start Date: What date the sessions in this series start.
    4. Finish Date: What date the sessions in this series end.
    5. Start Time/Finish Time: What times this session starts and ends. This can be edited if you’ve checked Allow booking b/w start and finish time.
    6. Repeat: How often the session repeats.
    7. Repeat On: Which days this session will repeat. 
    8. Select Products: Check the box next to the products you want to include for this session, and for which days. Charges will be added to the invoice.
  7. Click Save.
Scheduling absences for children
  1. Go to the  Children page.
  2. Click on the name of the child to be taken to their profile.
  3. Click on Child Scheduling on the left.
  4. Click in the all-day for the day the child is absent.
  5. In the pop-up, select whether the absence is caused by Sickness, a Holiday, or anything else (Absent). 
  6. Add any Notes about the absence, if necessary.
  7. Click Save.

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