eypay: Setting up payment options

eypay: Setting up payment options

For customers with both eymanage and eypay, we offer ways to streamline the process of collecting and reconciling payments. By adding a Payment Account, nurseries are able to set up one of four payment methods with the system, which allows parents to pay fees directly from the eyparent app, and for you to keep track of all transactions in one place. The payments held in this account will be automatically paid into your bank account according to the schedule you set. With Bank Feeds, we allow you to sync your bank transactions with eymanage, automatically adding payment records to the system that are ready for reconciliation. 

Creating a payment account

Payment Account and Methods

  1. Go to  > Global Settings.
  2. Click on the Payments tab.
  3. Click Manage Payments > Create Payment Account.
  4. Enter your account details into the Payment Account section:
    1. The Registered Business Name must be the same as the one recorded on Companies House.
    2. The Email Address should belong to someone with financial responsibility.
    3. Multiple nursery branches can share the same payment account if they also share a bank account; select them from the list. If you have a lot of branches under your company, use Filter Nursery by Tags to make it easier to find the ones you want.
  5. Under Payment Methods, enable which methods parents can use to pay their fees.
  6. Click Next.

Payment Method Setup

  1. This section is where you complete the onboarding for whichever payment methods you chose.
  2. If you enabled Cards/Direct Debit/Pay by Bank, then fill out the information in the first section, making sure to complete every page of the setup. When you're done, Unipaas will take 24-48 hours to review the submission before your payment account is made active.
  3. If you enabled Tax-Free Childcare (TFC), you'll need to fill out the second section. For every nursery branch that uses TFC, enter its Post Code and Nursery URN, then click Enable. TFC payments are available immediately following setup.
  4. Click Next.
Info
For more insight into the different payment methods we offer, take a look at this article. 

Summary

  1. On this screen, you'll see a summary of your account information and what payment methods have been chosen.
  2. It can take some time for payment methods to be confirmed once onboarding is complete. You'll see the status of each method as part of the summary.
  3. Click Finish Setup.
  4. Your payment account should now show up on the Payment Accounts screen, with an overview of its payment methods, and the nurseries linked to it.

Using bank feeds

Adding a bank account

In order to make use of bank feeds, you first need to add any bank accounts that are associated with the nursery. Make sure you click on Learn More on the Bank Feeds page to get important information about how your set-up process will differ depending on the number and type of bank accounts you want to link.
  1. Go to  > Global Settings.
  2. Click on the Payments tab, then Manage Bank Feeds.
  3. Click Add Bank Account and read the information in the pop-up. Click Continue, or wait to be redirected to Salt Edge.
  4. Type the name of your bank into the search bar and select it from the list.
  5. Enter your login details, then click Proceed.
  6. Read the consent information and tick the box to allow eyworks and Salt Edge to access your account details and transactions. This is mandatory if you would like to use bank feeds.
  7. Click Confirm.
  8. When the page displays Connection Successful, you will be automatically redirected to eypay.
  9. Select nurseries to link to each bank account. You must select at least one nursery for each account. Linked nurseries can be edited by clicking the account name on the Bank Feeds page.
  10. Click Finish Setup.

With eypay set up, you'll be prepared for adding and reconciling payments when we get to Step 4 of the guide.