eyrecruit: Creating/editing email templates

Email templates are a way of streamlining communication between candidates and the hiring team. Instead of typing out an email for every candidate, you can use an email template, which will automatically fill out candidate-specific details using information stored in the system. This means that personalised emails can be generated for each candidate without the necessary intervention of a human being.

eyrecruit comes with a default confirmation email, which is sent out whenever a candidate applies for a job. Because of this, we recommend that you at least edit the confirmation email to your satisfaction before publishing your first job.

Add a new template

In the top right, click on > Global Settings.
Go to Recruitment.
Click on the Email Templates tab.
Click on the icon in the top right.

A pop-up window will appear where you can type in your email. For certain variable keywords, such as candidate names or job titles, entering [[ will give a list of information that can be drawn from the system. These are called placeholders.

For example, if you were sending an email to John Smith, then “Dear [[CandidateFirstName]] [[CandidateLastName]]” would appear as “Dear John Smith” when the candidate receives it.

Edit an existing template

In the top right, click on > Global Settings.
Go to Recruitment.
Click on the Email Templates tab.
Click on the icon next to the template you want to edit.
When you’ve made your changes, click Update.