Occupancy/FTE Report - Monthly
The Monthly Occupancy/FTE Report provides a summary of the monthly Average Occupancy Hours % and Average FTE for each room at the nursery over a selected date range. This differs from the Average Occupancy/FTE Report in that it's a bit simpler, and it allows you to see the progression of occupancy/FTE over a period of months (the Average report only allows you to view one week or month at a time).
This article is split into two sections: generating the report, and understanding the data.
Generating the report
You can find the report by going to 
Reports in the side bar, then clicking on Standard Reports. If you have trouble finding it from the list, you can use the search bar. Once you click on it, you'll be brought to a set-up screen.
The From Month and To Month fields allow you to determine the date range for this report. Any months that fall within the range are given their own columns in the report.
The Select Branch field lets you choose which nursery branches this report applies to. You can select one or more. Clicking Filter By Tags will open up a pop-up that lets you select from a list of tags, and any nursery branches that contain at least one of these tags will be automatically selected without you having to search for each of them manually.
The Show field lets you choose which columns you'd like to see in the report. If you want to see only Average FTE or only Average Occupancy Hours %, you can decide that here.
The Filter By field lets you select which sessions are counted in the report. For example, selecting Regular Sessions Only will make it so Extra (non-funded) sessions are not included within the FTE or Occupancy % calculation.
When you're satisfied, click Next to generate the report. Alternatively, you can Email PDF or Email CSV to send the report to your email in one of two file formats.
Understanding the report
If you've clicked Next on the set-up screen, you'll be taken to a webpage with a table displaying the Average Occupancy Hours % and Average FTE for each nursery, room, and month. From this screen you can also download the report as a PDF or CSV file directly to your device.
To help you understand what each part of this table means, let's go through the headings in turn.
Nursery/Branch: The nursery branch the data refers to.
Room: The name of the room.
Room Capacity: The maximum number of children that can be assigned to the room. Used to calculate Average Occupancy Hours and Average FTE.
Months: Each month within the selected date range will have its own column in the table, which is then split into two smaller columns called Average Occupancy Hours % and Average FTE.
Average Occupancy Hours %: The average Occupancy Hours % across the whole month. Occupancy Hours % refer to the percentage of available hours that have been booked by children across a certain time period. The Total row at the bottom displays the mean average occupancy hours across the whole nursery for each month.
Average FTE: The average FTE for a room across the whole month. FTE looks at the number of hours booked by each child against the room's capacity, and calculates how many full-time children this is equivalent to. The Total row at the bottom displays the FTE across the whole nursery, which is done by adding up all the FTE values for each month.
For more details about how Occupancy Hours % and FTE are calculated, take a look at our article about the Occupancy Screen.
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