Scheduling absences for children

Scheduling absences for children

When a parent reports that a child will be absent, you can make a record of this on the child's profile. 
  1. Go to the  Children page.
  2. Click on the name of the child to be taken to their profile.
  3. Click on Child Scheduling on the left.
  4. Click in the all-day section for the day the child is absent.
  5. In the pop-up, select whether the absence is caused by Sickness, a Holiday, or anything else (Absent). 
  6. Add any Notes about the absence, if necessary.
  7. Check the box next to Change chargeable rate/Exclude from invoice if you don’t want the parent to be charged the same as they would for an attended session. Checking this option will bring up two fields: Session% and Product%. Type in what percentage of the original rate the parent will be charged for this absence (for example, if the Session% is 80 and the hourly rate is £10, the parent will be charged £8 per hour). The reduction will be displayed as credit on Equally Spread invoices.
  8. Check the box next to Funding Applicable if you want any changes in chargeable rate to apply to Funded Hours.
  9. Click Save.