Scheduling staff through the staff scheduling screen

The advantage with booking staff through the Staff Scheduling screen is that you can see at a glance how many staff members and children are scheduled in each room.

Scheduling single sessions

1. Click on eymanage > Staff Scheduling in the sidebar.
2. Click on the  icon next to a room to expand it, if necessary.
3. Click +Add Staff Member in the bottom left and choose a staff member.
4. A row will be added with the staff member’s name, including any sessions they’re already booked for.
5. Click on a blank box to add a session.
6. Fill out details of the session in the pop-up window. 
   
7. Under Break Reduction, type in the number of minutes deducted from a staff member's paid hours for the whole day.
8. Click on +Add New Shift if a staff member has multiple sessions on that day.
9. Click on Remove in the top right to delete a shift, if you have more than one.
10. Click Save.
11. The new session will appear as a draft.

Scheduling repeating sessions

1. Click on eymanage > Staff Scheduling in the sidebar.
2. Click on the  icon next to a room to expand it, if necessary.
3. Click +Add Staff Member in the bottom left and choose a staff member.
4. Click on a blank box to add a session.
5. Fill out details of the session in the pop-up window.
   
6. Under Break Reduction, type in the number of minutes deducted from a staff member's paid hours for the whole day.
7. Click on the  icon next to Save.
8. Choose between Repeat for rest of the days and Repeat for specific days.
   
1. Repeat for rest of the days: This session will be repeated for the future free days within the date range of the Staff Scheduling screen.
2. Repeat for specific days: Clicking this will bring up a window that lets you choose which days of the week you’d like this session repeated. Check the box next to the days you want, or check Select All, for the session to be repeated on those days within the date range of the Staff Scheduling screen. Then click Continue.
   
9. Click Save.
   

You can edit sessions by clicking on them. Just make the changes in the pop-up window and click Save.

• Related Articles

• Scheduling staff through the profile

  You can schedule shifts and sessions through the Staff Scheduling section of the staff profile. Go to the Staff page. Click on the name of the staff member to be taken to their profile. Click on the Staff Scheduling tab on the left. You will see the ...

• Understanding the staff scheduling screen

  The Staff Scheduling screen provides an overview of all the scheduled sessions in each room. This includes which staff members are scheduled, the number of staff members, if they’re in ratio, and how long each session lasts. You can get to the Staff ...

• Deleting sessions through the staff scheduling screen

  Deleting a single session Click on eymanage > Staff Scheduling in the sidebar. Click on the icon next to a room to expand it, if necessary. Click on a session to edit it. Click on Delete Shift(s) in the bottom left. Click Continue. Deleting multiple ...

• Allowing staff to schedule their own sessions

  If you want to allow staff members to schedule their own sessions, you can turn the option on within eypeople. Staff members with a staff login can then go onto their Staff Scheduling page to create, edit, and delete any sessions that are not ...

• Deleting staff schedule through the profile

  Go to the Staff page. Click on the name of the staff member to be taken to their profile. Click on the Staff Scheduling tab on the left. Double-click on a session to edit it, as long as it hasn’t been confirmed. Click Delete. In the pop-up, you can ...