Setting up holiday/sickness entitlement for a staff member

Setting up holiday/sickness entitlement for a staff member

You can set up entitlement for an individual staff member in the Contract/Entitlement tab of the staff profile. eymanage is able to calculate holiday/sickness entitlement according to contracted hours, start/end dates, and contract days. Any absences booked in staff scheduling are also automatically deducted from remaining entitlement.

Changing holiday/sickness entitlement
  1. Go to the  Staff page.
  2. Click on a staff member’s name to be taken to their profile.
  3. Click on the Contract/Entitlement section in the sidebar. 
  4. Holiday Entitlement and Sickness Entitlement days should be automatically filled in using details from HR Settings.
  5. Fill in this staff member’s Contract Hours/Week and Contracted Days/Week.
  6. Check the boxes for which days this staff member is scheduled to work in a given week.
  7. Check Temp/Casual Staff to mark them as a temporary or casual staff member.
  8. Click Update. The system will calculate holiday entitlement using the settings you have filled in and the staff member’s Start Date and Leave Date from the Profile tab.
  9. Clicking on the  icon next to an entitlement year will let you see a record of changes to the entitlement, as well as past and upcoming staff absences
Changing Contract Hours/Days
After setting up a staff member’s entitlement, you can edit the contracted hours and days from the entitlement table. 
  1. Go to the  Staff page.
  2. Click on a staff member’s name to be taken to their profile.
  3. Click on the Contract/Entitlement section in the sidebar. 
  4. Click on the  icon next to an Entitlement Year in the table to change the Contract Hours/Days for that year.
  5. In the Effective Date field in the pop-up window, choose the date when you’d like these changes to take place.
  6. On the left you can see the current Contract Hours, Number of Contract Days, and which Contract Days the staff member works. Fill in the new details on the right.
  7. Check the box next to Reset Future Entitlement to also apply the changes to all succeeding years.
  8. Click Save.

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