Scheduling Children
Occupancy (FTE) Based on Session Type
When you use the Occupancy screen or generate an Occupancy report, you're given details on the average FTE of children booked into each room. What is FTE? FTE, or Full-Time Equivalent, simply looks at all the hours booked into a particular room, and ...
Allow parents to request sessions online
If parent online booking is turned on, parents are able to request sessions for their children through the parent portal. Turning on parent booking In the top right, click on > System Settings. Click on Session Types. In the top right, click on ...
Creating session types
Before you can begin booking sessions for children at the nursery you have to set up session types. These can be created and customised in System Settings. Session types determine the start/finish times for a session, as well as rates and how they’re ...
Scheduling sessions for children
You can schedule sessions for children through the Child Scheduling section of their profiles. Any invoices generated on the system will use information drawn from session types and scheduling. Scheduling a session Go to the Children page. Click on ...
Automatic room movement
When automatic room movement is turned on, children will automatically change rooms once they’ve become too old for their current room’s age group. Automatic room movement can be disabled for specific rooms when they are being created or edited. ...
Using formulae to calculate rates for products and services
When creating a new product or service, you have the option to use a custom formula to calculate how rates are applied. This is useful if you have a more complex way of charging for products/services, or if you want your products/services to interact ...
Excluding rooms from automatic room movement
When Automatic Room Movement is enabled, children will automatically change rooms once they've aged out of their current room. If you don't want this to happen in specific cases, you can exclude certain rooms from automatic movement, so that children ...
Bulk delete bookings
If ever you need to delete multiple sessions at once, you can do this from the Children screen. You can delete any scheduled sessions that haven’t already been invoiced. Go to the Children page. Click on the icon in the top right. In the Select ...
Customising child: staff ratios
The Child:Staff Ratios used in the Occupancy and Staff Scheduling tabs can be customised in System Settings. Adding a new ratio In the top right, click on > System Settings. Click on Other Settings on the left. Click the icon in the top right to ...
Understanding the occupancy screen
You can use the Occupancy screen to get a summary of how many children occupy each room (or age range) at your nursery over a set period of time. You can get to the Occupancy screen by going to eymanage > Occupancy in the sidebar. Customising the ...
Scheduling absences for children
Go to the Children page. Click on the name of the child to be taken to their profile. Click on Child Scheduling on the left. Click in the all-day section for the day the child is absent. In the pop-up, select whether the absence is caused by ...
Creating products & services
Products and services are anything that the parent pays for in addition to scheduled sessions. On invoices, they will either appear on a separate line, or as an add-on to a session. They can be opted into or allocated automatically, and there are a ...
Creating rooms/groups
Rooms/Groups represent the physical rooms you have in a nursery. Sessions are booked in rooms, and staff/child ratios are calculated on a room-by-room basis. Creating a room In the top right click on > System Settings. Click on Rooms/Groups on the ...