Scheduling Children
Modifying products/services rates
You can change the rates you charge for products or services any time. Using the Modify Rates button, you can schedule when these rate changes will take effect. Products and services charged before this date will remain unchanged. In the top right ...
Modifying session rates
You can change the session rates for any Session Types you've set up, at any time. Using the Modify Rates button, you're able to schedule when these rate changes will take effect, while ensuring that rates for sessions prior to the change will remain ...
Bulk delete bookings
If ever you need to delete multiple sessions at once, you can do this from the Children screen. You can delete any scheduled sessions that haven’t already been invoiced. Go to the Children page. Click on the icon in the top right. In the Select ...
Customising child: staff ratios
The Child:Staff Ratios used in the Occupancy and Staff Scheduling tabs can be customised in System Settings. Adding a new ratio In the top right, click on > System Settings. Click on Other Settings on the left. Click the icon in the top right to ...
Understanding the occupancy screen
You can use the Occupancy screen to get a summary of how many children occupy each room (or age range) at your nursery over a set period of time. You can get to the Occupancy screen by going to eymanage > Occupancy in the sidebar. Customising the ...
Approving/rejecting sessions requested by parents
If you’ve turned on Approval Mode for Parent Online Booking, an extra icon will appear on the Children screen. Clicking on this brings you to a page where you can reject and approve sessions requested by parents. Go to the Children page. In the top ...
Allow parents to request sessions online
If parent online booking is turned on, parents are able to request sessions for their children through the parent portal. To turn on parent booking: In the top right, click on > System Settings. Click on Session Types. In the top right, click on ...
Scheduling absences
Go to the Children page. Click on the name of the child to be taken to their profile. Click on Child Scheduling on the left. Click in the all-day section for the day the child is absent. In the pop-up, select whether the absence is caused by ...
Deleting sessions
Go to the Children page. Click on the name of the child to be taken to their profile. Click on Child Scheduling on the left. Double-click on a session to edit it. Click Delete. In the pop-up, you can choose which sessions in the series to delete. ...
Editing sessions
Go to the Children page. Click on the name of the child to be taken to their profile. Click on Child Scheduling on the left. Double-click on a session to edit it. Make any changes, then click Update. In the pop-up, you can choose which sessions in ...
Scheduling sessions
You can schedule sessions for children through the Child Scheduling section of their profiles. Go to the Children page. Click on the name of the child to be taken to their profile. Click on Child Scheduling in the sidebar. Here, you can see the ...
Creating products & services
Products and services are anything that the parent pays for in addition to scheduled sessions. They can be opted into or allocated automatically, and there are a lot of ways to customise how they function on the system. In the top right click on > ...
The children room movement screen
If you have Automatic room movement enabled, you're able to access Children Room Movement screen. This lets you see a list of all children, which rooms they are due to move to next, on what date, and which key person will be assigned to the child. ...
Automatic room movement
When automatic room movement is turned on, children will automatically change rooms once they’ve become too old for their current room’s age group. Turning on automatic room movement In the top right click on > System Settings. Click on Rooms/Groups ...
Creating rooms/groups
Rooms/Groups represent the physical rooms you have in a nursery. Sessions are booked in rooms, and staff/child ratios are calculated on a room-by-room basis. In the top right click on > System Settings. Click on Rooms/Groups on the left. Click the ...
Creating sessions
Before you can begin booking sessions for children at the nursery you have to set up session types. These can be created and customised in System Settings. Session types determine the start/finish times for a session, as well as rates and how they’re ...