Scheduling Staff
Understanding the staff scheduling graph
On the Staff Scheduling screen, graphs are generated based on each room’s scheduled staff and children. The graphs provide a visual summary of staff booking over a day or a week. For the sake of clarity, we don’t provide graphs for biweekly or ...
Step up
The Step-Up Rate is an additional hourly rate added on to staff members’ wages if they’ve temporarily taken on a more senior, higher paying role for a session. The extra rate shows up in some wages reports. You can edit the Step-Up Rate in ...
Customising staff wages
You can keep track of how much staff members are getting paid through staff wage reports. These reports calculate how much is spent on wages according to a staff member’s sessions and hourly rate. The hourly rate for each staff member can be set in ...
Customising activities
When a staff member has a session scheduled, they are assigned an activity for that session. This could be childcare, administrative duties, or any other activity. You can add and customise activities in the settings. In the top right, click on > ...
Customising absence types/absence reasons
When booking holiday/sickness entitlement, you are required to choose what type of absence it is, and the reason for the absence. You can add and customise the absence types and absence reasons in settings. Absence Types In the top right, click > ...
Accepting/declining absence requests
When a staff member submits an absence request, the manager will receive an email notification. The absence can be viewed on either the Branch Calendar or the Staff Scheduling screen of the staff member who requested it, and it’s from those two ...
Scheduling staff absences
Go to the Staff page. Click on the name of the staff member to be taken to their profile. Click on the Staff Scheduling tab on the left. Click on the all-day area under the day to mark absent. Fill out the details of the absence in the pop-up window: ...
Publishing sessions
Unlike scheduling sessions from a staff member’s profile, when you create a shift on the Staff Scheduling screen, it will appear first as a draft. Draft sessions don’t appear in staff scheduling reports, and don’t count as Used Hours. You can publish ...
Confirming sessions
Confirming a session means that staff have completed their scheduled hours, and those hours will be included in their payroll reports. Only a manager can confirm a session, either through the Staff Scheduling screen or the staff member’s profile. ...
Deleting sessions through the staff scheduling screen
Deleting a single session Click on eymanage > Staff Scheduling in the sidebar. Click on the icon next to a room to expand it, if necessary. Click on a session to edit it. Click on Delete Shift(s) in the bottom left. Click Continue. Deleting multiple ...
Scheduling staff through the staff scheduling screen
The advantage with booking staff through the Staff Scheduling screen is that you can see at a glance how many staff members and children are scheduled in each room. Scheduling single sessions Click on eymanage > Staff Scheduling in the sidebar. Click ...
Understanding the staff scheduling screen
The Staff Scheduling screen provides an overview of all the scheduled sessions in each room. This includes which staff members and children are scheduled, the number of children and staff members, if they’re in ratio, and how long each session lasts. ...
Allowing staff to schedule their own sessions
If you want to allow staff members to schedule their own sessions, you can turn the option on within eymanage. Staff members with an eymanage staff login can then go onto their Staff Scheduling page to create, edit, and delete any sessions that are ...
Deleting staff schedule through the profile
Go to the Staff page. Click on the name of the staff member to be taken to their profile. Click on the Staff Scheduling tab on the left. Double-click on a session to edit it, as long as it hasn’t been confirmed. Click Delete. In the pop-up, you can ...
Editing staff schedule through the profile
Go to the Staff page. Click on the name of the staff member to be taken to their profile. Click on the Staff Scheduling tab on the left. Double-click on a session to edit it, as long as it hasn’t been confirmed. Make any changes, then click Update. ...
Scheduling staff through the profile
You can schedule shifts and sessions through the Staff Scheduling section of the staff profile. Go to the Staff page. Click on the name of the staff member to be taken to their profile. Click on the Staff Scheduling tab on the left. You will see the ...