Scheduling Staff
Scheduling sessions for employees
<br> On eymanage, sessions can be scheduled for employees in two places: the staff profile, and the staff scheduling screen. If you're only scheduling sessions for individual ...
Using Time Off In Lieu (TOIL) on eypeople
Time Off In Lieu, or TOIL for short, is a way that companies can compensate employees for working overtime by providing time off equivalent to the time spent working outside of contracted hours. TOIL is disabled on eypeople by default, but can be ...
Understanding the staff scheduling graph
On the Staff Scheduling screen, graphs are generated based on each room’s scheduled staff and children. The graphs provide a visual summary of staff booking over a day or a week. For the sake of clarity, we don’t provide graphs for biweekly or ...
Allowing staff to schedule their own sessions
If you want to allow staff members to schedule their own sessions, you can turn the option on within eypeople. Staff members with a staff login can then go onto their Staff Scheduling page to create, edit, and delete any sessions that are not ...
Scheduling staff absences through the profile
Go to the Staff page. Click on the name of the staff member to be taken to their profile. Click on the Staff Scheduling tab on the left. Click on the all-day area under the day to mark absent. Fill out the details of the absence in the pop-up window: ...
Step up
The Step-Up Rate is an additional hourly rate added on to staff members’ wages if they’ve temporarily taken on a more senior, higher paying role for a session. The extra rate shows up in some wages reports. You can edit the Step-Up Rate in ...
Customising staff wages
You can keep track of how much staff members are getting paid through staff wage reports. These reports calculate how much is spent on wages according to a staff member’s sessions and hourly rate. The hourly rate for each staff member can be set in ...
Customising activities
When a staff member has a session scheduled, they are assigned an activity for that session. This could be childcare, administrative duties, or any other activity. You can add and customise activities in the settings. In the top right, click on > ...
Customising absence types/absence reasons
When booking holiday/sickness entitlement, you are required to choose what type of absence it is, and the reason for the absence. You can add and customise the absence types and absence reasons in settings. Absence Types In the top right, click > ...
Accepting/declining absence requests
When a staff member submits an absence request, the manager will receive an email notification. The absence can be viewed on either the Branch Calendar or the profile of the staff member who requested it. From there, the manager may accept or decline ...
Editing staff schedule through the profile
Go to the Staff page. Click on the name of the staff member to be taken to their profile. Click on the Staff Scheduling tab on the left. Double-click on a session to edit it, as long as it hasn’t been confirmed. Make any changes, then click Update. ...
Understanding the staff scheduling screen
The Staff Scheduling screen provides an overview of all the scheduled sessions in each room. This includes which staff members are scheduled, the number of staff members, if they’re in ratio, and how long each session lasts. You can get to the Staff ...