Scheduling Employees
Scheduling sessions for employees
<br> On eypeople, sessions can be scheduled for employees in two places: the employee profile, and the employee scheduling screen. If you're only scheduling ...
Using Time Off In Lieu (TOIL) on eypeople
Time Off In Lieu, or TOIL for short, is a way that companies can compensate employees for working overtime by providing time off equivalent to the time spent working outside of contracted hours. TOIL is disabled on eypeople by default, but can be ...
Understanding the employee scheduling graph
On the Employee Scheduling screen, graphs are generated based on each room’s scheduled employees and children. The graphs provide a visual summary of employee booking over a day or a week. For the sake of clarity, we don’t provide graphs for biweekly ...
Allowing employees to schedule their own sessions
If you want to allow employees to schedule their own sessions, you can turn the option on within eypeople. Staff with an employee login can then go onto their Employee Scheduling page to create, edit, and delete any sessions that are not confirmed. ...
Scheduling employee absences through the profile
Go to the Employees page. Click on the name of the employee to be taken to their profile. Click on the Employee Scheduling tab on the left. Click on the all-day area under the day to mark absent. Fill out the details of the absence in the pop-up ...
Step up
The Step-Up Rate is an additional hourly rate added on to employees’ wages if they’ve temporarily taken on a more senior, higher paying role for a session. The extra rate shows up in some wages reports. You can edit the Step-Up Rate in Branch/Nursery ...
Customising employee wages
The Employee Wage Report calculates how much is spent on wages according to an employee’s sessions and hourly rate. The hourly rate for each employee can be set in their profile. Customising the hourly rate Go to the Employees page. Click on the name ...
Customising activities
When an employee has a session scheduled, they are assigned an activity for that session. This could be childcare, administrative duties, or any other activity. You can add and customise activities in the settings. In the top right, click on > Global ...
Customising absence types/absence reasons
When booking holiday/sickness entitlement, you are required to choose what type of absence it is, and the reason for the absence. You can add and customise the absence types and absence reasons in settings. Absence Types In the top right, click > ...
Accepting/declining absence requests
When an employee submits an absence request, the manager will receive an email notification. The absence can be viewed on either the Branch Calendar or the profile of the employee who requested it. From there, the manager may accept or decline the ...
Editing the employee schedule through the profile
Go to the Employees page. Click on the name of the employee to be taken to their profile. Click on the Employee Scheduling tab on the left. Double-click on a session to edit it, as long as it hasn’t been confirmed. Make any changes, then click ...
Understanding the employee scheduling screen
The Employee Scheduling screen provides an overview of all the scheduled sessions in each room. This includes which employees are scheduled, the number of employees, if they’re in ratio, and how long each session lasts. You can get to the Employee ...