Reconciling bank statements

Reconciling bank statements

After you import a bank statement into eymanage, you can reconcile it with invoices/children on eymanage. 
  1. Go to eymanage > Payments & Reconciliation in the sidebar.
  2. In the Reconcile tab you can see details of all the statement lines imported to the system. Click on More details to view more.
  3. The system will automatically try to match the details of the statement line with a pending invoice on the system or child, which will appear in one of the boxes on the right. It will first try to match by invoice amount, it will then use the reference/description to search by child name, child URN, tax-free childcare code and voucher code. The system will smartly look at historical payment references that have been used against each child to suggest matches this way too.
  4. Click OK to reconcile the statements once you have chosen/confirmed the payment mode. 
Finding & Matching statement lines
If no invoices can be automatically matched to a statement line, you can either click the possible matches the system has suggested to see more details or you can search for the child/invoice manually by clicking on Find & Match for the line you want to reconcile.
  1. Go to eymanage > Payments & Reconciliation in the sidebar.
  2. Click on the Reconcile tab.
  3. Click on Find & Match next to a statement line. 
  4. In the pop-up, search for an invoice by typing in the child's name, child URN, Tax free childcare code, Voucher code, Parent name, DD Reference or the invoice amount into the search bars, then click .
  5. Invoices that match the search results will appear in the table.
  6. Select the invoices you want to match with this statement by checking the boxes.
  7. You can also reconcile them to Payments on account and/or Deposit payments by typing the amounts into the corresponding fields. 
  8. Select the Payment Mode using the drop-down menu at the top.
  9. Click Reconcile. 
The transaction amount must match the total amount received before the statement line can be reconciled. 

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