Using multiple rates with session types

Using multiple rates with session types

The advantage of using multiple rates with your session types, as opposed to flat rates, is that you can set up your session rates to change depending on when the session is booked, for how long it's booked, and the child's age group.

To use multiple rates, first create a session type and select Multiple Rates from the Rate Type field. In the Multiple Rates Applicable field, choose from one of the following options.

As Per Hours/Week
This option allows you to charge parents different rates depending on the number of hours booked for a week.
  1. In the top row, fill out the age groups you use for this nursery. You can assign different rates per age group. An age group is defined as any age below the year you type into the field, and equal to/above the age of the field to its left. This means you should enter the youngest age group into the leftmost column (Age Group 1). If you charge the same rate no matter the age, set Age Group 1 as the maximum age of children at your nursery and leave the rest blank.
  2. Enter the minimum weekly booking time in hours into the Minimum Booking Time field. Then, under each Age Group, insert the hourly rates that you apply when a parent books the minimum length for a session.
  3. In the rows below, you can set up the thresholds for longer booking times, and their hourly rates for each Age Group. Insert the maximum hours for each time threshold into the Time field. The Rates will apply to any booking that falls between those hours, and the maximum hours of the field above.
  4. For As Per Hours/Week you also have the option to check the Incremental Rates option, which will charge parents a different rate each time they reach an additional time increment. For example, let's say you've set up your rates for one age group like this:
    1. Minimum Booking Time is 2 hours; Minimum Rate is 8.
    2. Next Time threshold is 10 hours; Rate is 7.
    3. Next Time threshold is 20 hours; Rate is 6.50.
    4. If a parent books 20 hours for a week, then they will pay £8 an hour for the first 2 hours, £7 an hours for the next 8 hours, and £6.50 an hour for the next 10 hours (2+8+10=20 hours).
  5. Click Save when you've finished creating your session.
As Per Weekdays
Choose this option if you want to charge parents different rates for different days of the week.
  1. In the top row, fill out the age groups you use for this nursery. You can assign different rates per age group. An age group is defined as any age below the year you type into the field, and equal to/above the age of the field to its left. This means you should enter the youngest age group into the leftmost column (Age Group 1). If you charge the same rate no matter the age, set Age Group 1 as the maximum age of children at your nursery and leave the rest blank.
  2. Below, you'll find rows for each of the days of the week. Fill out the hourly rates for each day of the week, for each age group, in the Rate fields.
  3. Click Save when you've finished creating your session.
As Per Days/Week
Choose this option if you want to charge parents different rates depending on the number of days they've booked in a week.
  1. In the top row, fill out the age groups you use for this nursery. You can assign different rates per age group. An age group is defined as any age below the year you type into the field, and equal to/above the age of the field to its left. This means you should enter the youngest age group into the leftmost column (Age Group 1). If you charge the same rate no matter the age, set Age Group 1 as the maximum age of children at your nursery and leave the rest blank.
  2. Below, you'll find a row for each number of weekdays a child can attend a week, from 1-7. Fill out the hourly rates for each age group according to how many days a week a parent books for their child. 
  3. In the row labelled Monthly Rate at the bottom, you can assign rates to use for when a child is scheduled for every operational day in a month. 
  4. Click Save when you've finished creating your session.
As Per Times/Day
Choose this option if you want to charge parents different rates for different times of day.
  1. In the top row, fill out the age groups you use for this nursery. You can assign different rates per age group. An age group is defined as any age below the year you type into the field, and equal to/above the age of the field to its left. This means you should enter the youngest age group into the leftmost column (Age Group 1). If you charge the same rate no matter the age, set Age Group 1 as the maximum age of children at your nursery and leave the rest blank.
  2. Enter the minimum daily booking time in hours into the Minimum Booking Time field. For this, you can leave the Minimum Rate fields blank.
  3. In the rows below, you can insert different rates for different times of day, which are defined by the Start and Finish fields for each row. Rates will apply to any sessions booked within the Start and Finish times. In the Type field select between charging a flat (Per Session) or hourly (Per Hour) rate. If a parent books a session that spans multiple times ranges marked as Per Session, the parent will be charge the flat rate for every time range the session covers. If the same is done for time ranges marked Per Hour, the parent will simply be charged the hourly rates for each time range. 
  4. Fill out the Rates for each Time Range and Age Group.
  5. In the row labelled Discount Settings, you can include a discount for parents who book over a set number of weekly hours. Insert the percentage discount into Apply Discount %, and the number of weekly hours to go over into Above Weekly Chargeable Hours. 
  6. Click Save when you've finished creating your session.

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