Creating a job

Creating a job

Creating a job on eyrecruit will require you to fill out details for three sections: Create Job, Application Form, and Hiring Team & Job Boards. Let's go through these one by one.

1. In eyrecruit, click on the Jobs tab.

2. Click the Create Job button in the top right.

Create Job

1. Fill out the fields that appear.
   
2. Ticking Internal Job will prevent the job from being published to job boards.
   
3. Click Save & Continue when you’re ready.
   

Application Form

1. Under Personal Information and Candidate Profile, tick which fields you want to be Mandatory, Optional, or turned Off.
   
2. Use +Add Question at the bottom of the page to create additional questions you want the candidate to answer in their application. These can be removed using the button on the right, and made mandatory questions by checking the box next to Mandatory.
   
3. Click Save & Continue when you’re ready.
   

Hiring Team & Job Boards

Here, you can add users to this job vacancy's hiring team. Users on the hiring team are able to manage candidates for that job.

1. Click the icon in the top right to add a user to the hiring team.

2. From the list of users, tick the box next to their names to select them. You can type in a user's name in the search bar at the top to filter the results.
   

3. Click Assign.
   

4. Under a hiring team member's name, turn on Notifications if you want the team member to receive system and email notifications about this vacancy. 

5. Remove unwanted team members using the button next to their name.

6. Select which job boards you want the job to appear on. Find out more about job board integration.
   

7. Click Publish to post the job. 
   

8. Published jobs are marked with a icon.
   

Creating an internal job

Internal Jobs can be created if you don’t want the vacancy posted to public job boards. 

1. In eyrecruit, click on the Jobs tab.

2. Click the Create Job button in the top right.

3. On the first page, under the Job Detail section, tick the box marked Internal Job. 

4. Fill out all the sections as you would when normally creating a job.
   

5. In the Hiring Teams & Job Boards section, you’ll see that the option to select job boards is greyed out.

6. Click Publish. 
   

Linking staff to an internal job page

Since internal jobs won’t appear on public job boards, you will need to provide a link to the staff directing them to the job page where they can apply. 

1. Click on the Jobs tab in eyrecruit. 

2. Find the job you created (it should be marked with a icon for internal).

3. Click on to edit the job.

4. Click on View Job next to the Job Detail heading. This will take you to the job page where candidates can read the description and apply. 

5. Copy the URL from your browser’s address bar.

6. This can then be sent out to staff members via email, or another route.
   

Save job as draft

While in the process of creating a job, you have the option to save it as a draft, so you can exit and complete it later. 

1. When Creating a Job, scroll to the bottom of the page and click Save Draft (you have to fill out at least the first section before you can do this; any information can be edited later).
2. You can now exit the page without information being lost. 
   

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Editing a job

Whether the job has been published, or is still a draft, you're able to go back an edit it if you want to make changes.

If the job is a draft

By default, drafts aren’t shown on the Jobs screen.

1. Go to the Jobs tab in eyrecruit. 
2. In the top left, click the Draft button to show all drafted jobs.
3. Click on the  icon next to the job you want to edit.
4. Move between sections using the tabs in the top right. 
5. When you’ve finished editing, click Save or Publish.

Moving from one section to another without clicking Save & Continue will cause you to lose your progress.

If the job has been published

1. Click to the Jobs tab in eyrecruit.
2. Click on the  icon next to the job you want to edit. 
3. Move between sections using the tabs in the top right. 
   
4. When you’ve finished editing a section, click Publish & Continue, or just Publish if you’re on the last section.
5. Your changes will be updated on the live job post. 

Moving between sections without clicking Publish & Continue will not save your progress on that section, and it will not be published.

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